The feature provides more control over user group management by allowing users to be assigned either Editor or Viewer access for individual user groups.
Access Levels
Editor
Users with Editor access can:
Create and manage user groups
Edit group details
Add or remove users from groups
Update access permissions for other users
Viewer
Users with Viewer access can:
View user groups and their members
Access group information
Cannot make changes to groups or permissions
Managing User Group Permissions
Users with Editor access can view and manage permissions for a user group.
Viewing and Updating Permissions
Navigate to User Groups.
Hover over the required user group.
Click Manage Permissions.
The Manage Permissions pop-up will open.
All users who have Group Management permission will be displayed.
Users with Editor access can update permissions for other users within the group.
Note: Manager users are not displayed in the Manage Permissions pop-up. Managers are assigned Editor access by default, and their permissions cannot be changed.
Permission Types
There are two permission types that can be managed for each user group:
User Access
User Access controls whether a user can manage the members of a user group.
Viewer
Users with Viewer access can:
View users assigned to the user group.
Cannot add new users.
Cannot remove existing users.
Editor
Users with Editor access can:
View users assigned to the user group.
Add users to the group.
Remove users from the group.
e-Folder Access
E-Folder Access controls whether a user can manage the training courses and e-folders assigned to a user group.
Viewer
Users with Viewer access can:
View assigned training courses and e-folders.
Cannot add training courses or e-folders.
Cannot remove training courses or e-folders.
Editor
Users with Editor access can:
View assigned training courses and e-folders.
Add training courses and e-folders.
Remove training courses and e-folders.
Editor and Viewer Views
Editor View
When a user has Editor access, management actions are available, including options to add, remove, and update users, training courses, and e-folders.
Viewer View
When a user has Viewer access, the assigned users, training courses, and e-folders can be viewed, but management actions are not available. Add, remove, and delete buttons are hidden.
Permission Rules
Existing Managers and Sub-managers
Before this feature was introduced, all Managers and Sub-managers could manage and edit user groups. To maintain existing access:
All existing Managers and Sub-managers will retain Editor access to current user groups when the feature is enabled.
Managers
All Managers, both existing and newly created, are automatically assigned Editor access to all user groups.
Manager access cannot be changed to Viewer.
Existing Sub-managers
Existing Sub-managers will initially retain Editor access.
Their access can be changed to Viewer if required.
New Sub-managers
Newly created Sub-manager accounts are assigned Viewer access by default.
Their access can be updated by a user with Editor permissions.
New User Groups
When a Manager Creates a User Group
All Managers are assigned Editor access.
All Sub-managers are assigned Viewer access by default.
Manager users can update Sub-manager permissions if required.
When a Sub-manager Creates a User Group
All Managers are assigned Editor access.
The Sub-manager who created the group is assigned Editor access.
All other Sub-managers are assigned Viewer access by default.
Manager users can update permissions as required.
Summary
The User Group Editor and Viewer Permissions feature provides greater control over user group management by allowing separate permissions for managing users and assigned training content. Managers always have Editor access, while Sub-manager permissions can be configured as required. This helps organisations control who can view and manage user groups, users, training courses, and e-folders.