e-Folder Access Permissions in Content Builder
A new enhancement to Content Builder e-Folder management provides improved control over how access is assigned.
When enabled at the organisation level, users with Content Builder access can assign Editor or Viewer roles to other users for the e-Folders they have created.
Access Levels
Viewer Access
View e-Folder content only
No editing or modification rights
Cannot delete or update content
Ideal for review or read-only access
Editor Access
View, edit, and manage e-Folder content
Update toolkit structure and settings
Full control over the assigned content
Note: Manager users will always have Editor access by default to ensure full control over e-Folder management.
Owner Access
The user who creates the e-Folder is automatically assigned as the Owner
Owner will always have Editor access by default
An Owner badge will be displayed to identify the creator of the e-Folder
Owner permissions cannot be removed as they retain full control of the e-Folder
How it Works
1. Navigation
Go to Content Builder
Click on the required e-Folder
Click on e-folder Permission
2. Assign Editor Access
Select the user from the list
Choose Editor role
Click Save changes
The user will be able to:
Edit Training content
Manage Training settings
3. Assign Viewer Access
Select the user from the list
Choose Viewer role
Click Save changes
The user will be able to:
View content only
Access e-Folder materials
Cannot make any changes
Using Filters
The Filters option allows users to refine the list of users displayed within the Access / Permissions panel. This is particularly useful when managing access across large user bases.
Available Filter Options
• Search User – Search for a specific user by name or identifier
• Site Locations – Filter the user list by specific site locations
• Departments – Filter the user list by department
• User Groups – Filter the user list by assigned user group
Applying Filters
Select the required filter criteria from the available options.
Click Apply to update the results based on the selected criteria.
Click Reset to clear all selected filters and return to the default view.
Bulk Edit
The Bulk Edit option allows administrators and managers to update access permissions for multiple users simultaneously, reducing the time required to manage large numbers of users.
How to Use Bulk Edit
Click the Bulk button in the top-right area of the Access / Permissions panel.
The user grid will enter edit mode, displaying role dropdowns for each user.
Select the appropriate role (Viewer or Editor) for each user as required.
Click Save to apply all changes at once.
Note: Bulk Edit enables access permissions to be granted or removed for multiple users in a single action, streamlining the administration of e-Folder access.
Important Information
Permissions are applied at the e-Folder level
Changes take effect immediately after saving
The Owner is automatically assigned to the creator of the e-Folder
Owner will always have Editor access
Owner badge is displayed for identification
Manager users always retain Editor access
Viewer users have read-only access only
Summary
This feature allows organisations to control access to Content Builder e-Folders by assigning Editor or Viewer roles to users.
Each e-Folder also has an Owner, who is automatically assigned to the creator and always retains Editor access. This ensures clear ownership, better governance, and secure content management.